Non-committed costs, imports, and reporting
Comparing Projected Costs and Actual Costs reports
Projected and Actual Costs answer different questions.
Projected and Actual Costs answer different questions.
Best for: Project managers, controllers, and executives · Requires: Financial read access.
The Projected Costs Report uses expected cost sources such as Commitments, Change Orders, and Receipts.
The Actual Costs Report focuses on subcontractor invoice line activity and Receipts already recorded. Use its status information when you need to distinguish Draft, Under Review, Approved, or Paid invoice amounts.
Use filters and Budget Codes to compare the same scope. A variance can be valid when committed work has not yet been invoiced or when a pending change is included in projection but not actual cost.
Neither report replaces the Full Budget Report's combined revenue, budget, and forecast view.
In the recurring example, the $1 million concrete Commitment and its vendor CO appear as expected cost before all work is invoiced. Approved concrete invoices then become actual cost, while the fuel Receipt appears in both reports without belonging to the concrete Commitment.