Directory by Constructable

Subcontractor directory and insurance tracking software for general contractors

Our subcontractor directory and insurance tracking software keeps every sub, contact, and certificate of insurance in one list for the whole company. Each certificate gets an AI first review against your requirements, and one report shows what expires next. The directory comes with every plan, and we do flat pricing with unlimited users.

Book a demo

Companies and people

Every sub you've worked with, in one directory

Global Directory holds the companies and people your whole company works with. Every project picks from the same list, so nobody keeps their own spreadsheet of subs.

• Finding a drywall sub: the Companies grid shows each company's trades, type, active members, and date added, and filters by type

• Who's worked with them before: a company's profile lists every project it's on

• Who gets the bid invite: mark people as Bidding or Invoice contacts, and switch a big sub's roster to a grid with a column for each

• What the last PM learned: keep general notes on companies and people

Read the Global Directory help guide
The Companies grid in Constructable's Global Directory filtered to subcontractors, listing companies such as Apex Mechanical Systems, Cascade Fire Protection, and Harbor Glass & Glazing with their trades, active members, and date added, and the Type filter open with Subcontractor checked

Clean records

One record per sub, even when someone types it twice

Add Company shows similar companies and warns about duplicate names before you save. When a duplicate gets in anyway, merge it into the company you keep.

• What moves over: people, trades, aliases, commitments, payments, insurance, bids, and project associations

• Before you confirm: the dialog names the company that goes away and warns that the merge can't be undone

• Who can merge: Admins, by default. Merging is turned off while an accounting integration is on

The Merge Company dialog in Constructable merging Precision Plumbing Company into Precision Plumbing Co., with the red warning that the merge cannot be undone and the pointer on Merge Companies

Insurance policies

Keep each sub's certificates of insurance on file

Insurance lives on the company. Add each policy with its type, effective and expiration dates, notes, and the certificate attached, and it's there for every project and report that needs it.

• A job needs its own certificate: on a project, a company's policies split into This Project's Policies and the company-wide ones, so the job's certificate doesn't replace the directory copy

• Licensing: record the contractor license number, its expiration date, and attachments under Compliance Information

• Your policy types: general liability, auto, umbrella, workers' comp, or whatever your contracts call for

The Add Insurance Policy sheet open on Harbor Glass & Glazing in Constructable, with General Liability selected, a certificate PDF attached, effective on 11/01/2026, expiration on 11/01/2027, and a note that Northbridge Builders and the owner are additional insureds, and the pointer on Add Policy

AI certificate review

A first read of every certificate against your requirements

Write down what a passing certificate has to show, such as your limits and additional insured wording. Each certificate PDF uploaded after that gets marked Passed Review or Failed Review. Hover the badge to read why.

• Who hears about it: the people you pick get an email for each upload, with the review result

• What it reads: PDF certificates. Other files still attach without a review, and a blank prompt turns the review off

• Who decides: you. The review doesn't approve or reject anything, so it's a first pass before your own compliance check

Read how to configure Certificate of Insurance review
The Certificate of Insurance settings in Constructable in edit mode, with a Review prompt requiring Northbridge Builders as additional insured, $1,000,000 per occurrence general liability, $5,000,000 umbrella, and statutory workers' compensation, and Avery Cole and Mia Nguyen picked to be notified, with the pointer on Save

Expirations

See which certificates expire next, across every job

The Contractor Insurance Expiration report lists every policy and contractor license in the directory, with the company, project, policy type, dates, and whether it has expired. Sort it by expiration date and you know who to call this week.

• A heads-up every Monday: select the bell to get a weekly email of policies and licenses that expire in the next two weeks or already have

• The owner or lender wants proof: Actions, then Download All merges the certificate PDFs for the rows you've filtered into one file

• For your own tracking: download the grid as a PDF or CSV

Read the Global Reports help guide
The Contractor Insurance Expiration report in Constructable sorted by expiration date, with expired policies for BlueLine Framing, Iron Ridge Concrete, and Pinnacle Drywall & Acoustics at the top, and the notify menu open with the pointer on Notify me 2 weeks before expiration

At signing

Collect the certificate before the sub signs

Require insurance when you send a subcontract for signing. The sub uploads the certificate as part of signing, and with a Review prompt set, signing waits on Reviewing your insurance until the AI review finishes.

• Where it goes: the certificate attaches to the company's policies for that project

• What it covers: insurance requests apply to commitments, not purchase orders or change orders

Explore construction subcontract management software
A subcontractor's signing page for Northbridge Builders on the Riverfront Mixed-Use Development project, showing Reviewing your insurance with the message that signing will open when the review finishes

Project team

Staff the job from the directory

Add the client, consultants, and subcontractors to a project from the directory, or create the company and its people right there. Each sub on the roster shows its commitment titles, or its trades if it has none yet.

• Lining up the team before kickoff: list people without project access, grant access without an email, or grant access and send the invite

• Buying out the job: create the sub's commitment, or the owner's prime contract, as you add the company

• The contact sheet: Download Team CSV, or Copy All Emails to Clipboard for a distribution list

Read the Team help guide
The Project Team page for Riverfront Mixed-Use Development in Constructable, with Client, Consultants, and Subcontractors columns, commitment titles such as HVAC & Mechanical Piping and Rough Framing & Sheathing under each subcontractor, and the Actions menu open with the pointer on Download Team CSV

Invite, staff, and offboard people from their profile

Invite a whole crew

Select people in a company's People grid and send them all an invitation at once. Their passwords and settings stay as they are.

Add to project

Put someone new on four jobs from their profile, which lists every project they're on and their role on each.

Deactivate user

When someone leaves, deactivate them. They can't sign in and come off every project, and their records and history stay.

Hear from the GCs building with Constructable

How MLGP keeps project information organized and collaborates faster.
How Clear Group got its design-build team on board and connected accounting.

Loved in the office and in the field

Look up a sub's contacts and company profile from the jobsite with the Constructable app for iPhone, iPad, and Android.

5.0 on the App Store
5.0 stars on G2
Download on the App StoreGet it on Google Play

Every sub.
Every certificate on file.

Book a 30-minute demo with our team.

WallofHappiness

Christian Allen, Estimator/Project Manager at Trinity Builds: Trinity Builds recently made the switch from an industry leading Project Management platform to Constructable.ai. This has been absolutely amazing. For many years, they had been the industry standard, but has neglected to keep up with cutting edge technology, as well as neglecting customer service. Constructable.ai has so many incredible usable features, including an internal AI agent that can search drawings and specs and give real time answers. One of my favorite features is the AI agent Import Bid feature, which will take an emailed bid from a sub contractor and detail the full scope of work, inclusions and exclusions, and pricing clarifications.
Christian Allen, Estimator/Project Manager at Trinity Builds: Trinity Builds recently made the switch from an industry leading Project Management platform to Constructable.ai. This has been absolutely amazing. For many years, they had been the industry standard, but has neglected to keep up with cutting edge technology, as well as neglecting customer service. Constructable.ai has so many incredible usable features, including an internal AI agent that can search drawings and specs and give real time answers. One of my favorite features is the AI agent Import Bid feature, which will take an emailed bid from a sub contractor and detail the full scope of work, inclusions and exclusions, and pricing clarifications.
David Gibbs, Associate Manager of Architecture at RRM Design Group: The Constructable team truly listens to all the variety of users as they strive to develop this software to be better every day. As an architect using Constructable I can attest to the strength of the product today, and because of their collaboration vision I know it will only continue to make huge strides tomorrow.
David Gibbs, Associate Manager of Architecture at RRM Design Group: The Constructable team truly listens to all the variety of users as they strive to develop this software to be better every day. As an architect using Constructable I can attest to the strength of the product today, and because of their collaboration vision I know it will only continue to make huge strides tomorrow.
Tom Colleran: we're reaching a cruise control with Constructable where we're making the agent a part of our process. If you haven't checked it out, Constructable is agent based.
Tom Colleran: we're reaching a cruise control with Constructable where we're making the agent a part of our process. If you haven't checked it out, Constructable is agent based.
Mark Gillett: Thank you, Molly! This program is making these projects so much easier and streamlined!
Mark Gillett: Thank you, Molly! This program is making these projects so much easier and streamlined!
Email to Molly about Constructable submittal status: I’m not sure who requested this updated feature, but this is GREAT! Really. I love the stamp. Very helpful for the superintendent or the on-site team to know the status of the submittals while they are not always implicated in the back and forth before the review. Thank you for that.
Email to Molly about Constructable submittal status: I’m not sure who requested this updated feature, but this is GREAT! Really. I love the stamp. Very helpful for the superintendent or the on-site team to know the status of the submittals while they are not always implicated in the back and forth before the review. Thank you for that.
By the way, the “Add Invoice” button that was added for sub and owner invoices on the invoice screen has been very convenient! Thanks for adding that!
By the way, the “Add Invoice” button that was added for sub and owner invoices on the invoice screen has been very convenient! Thanks for adding that!
Email to Emma and John: We were just going through and reviewing a few things on Constructable and noticed the Lists change and new matching Global Report! It’s awesome to see this implemented so quickly. We really appreciate the commitment to updates and improvements, and this should help streamline things for us quite a bit.
Email to Emma and John: We were just going through and reviewing a few things on Constructable and noticed the Lists change and new matching Global Report! It’s awesome to see this implemented so quickly. We really appreciate the commitment to updates and improvements, and this should help streamline things for us quite a bit.
That’s actually awesome, thank you for the update. That should make it smoother for everyone.
That’s actually awesome, thank you for the update. That should make it smoother for everyone.
Subcontractor email regarding the new Constructable program: just wanted to say how much I like the new system, it’s quick and easy to use and so far, easy to follow.
Subcontractor email regarding the new Constructable program: just wanted to say how much I like the new system, it’s quick and easy to use and so far, easy to follow.
Hey Molly, that’s fantastic news. Tomorrow I’ll mess around with it. Lots of possibilities! Thanks for being so responsive to our requests and suggestions. We are happy customers.
Hey Molly, that’s fantastic news. Tomorrow I’ll mess around with it. Lots of possibilities! Thanks for being so responsive to our requests and suggestions. We are happy customers.
Wow, the new Project Home Dashboard is awesome!!! Great job
Wow, the new Project Home Dashboard is awesome!!! Great job
Constructable adds a Billable On field in Change Orders so change orders can move to the invoice when needed. Replies: This is awesome, thank you! and Yes, very helpful!!!
Constructable adds a Billable On field in Change Orders so change orders can move to the invoice when needed. Replies: This is awesome, thank you! and Yes, very helpful!!!
Many thanks for the smooth transition and emailing all sub-contractors / vendors.
Many thanks for the smooth transition and emailing all sub-contractors / vendors.
Dang…that is easy…thanks
Dang…that is easy…thanks
Jennifer Sears, Operations Administrator: If you know me well, you will be surprised that I'm recommending a program that has a lot of AI features. And I'm loving this program! After suffering through a couple of older project management platforms, Constructable.ai is in a league of its own! In an industry where communication, coordination, and access to accurate information can make or break a project, having a platform that helps keep everything organized and accessible is a huge advantage. Constructable.ai does a great job of bringing project information together in one place, making it easier for teams to stay aligned, find what they need, and make informed decisions without wasting time digging through emails, folders, and disconnected systems. For contractors looking for ways to improve efficiency, communication, and overall project organization, Constructable.ai is definitely worth checking out. If you would like an introduction to the absolutely rock star Constructable.ai Team, let me know. I'll hook you up! I promise, you will be impressed.
Jennifer Sears, Operations Administrator: If you know me well, you will be surprised that I'm recommending a program that has a lot of AI features. And I'm loving this program! After suffering through a couple of older project management platforms, Constructable.ai is in a league of its own! In an industry where communication, coordination, and access to accurate information can make or break a project, having a platform that helps keep everything organized and accessible is a huge advantage. Constructable.ai does a great job of bringing project information together in one place, making it easier for teams to stay aligned, find what they need, and make informed decisions without wasting time digging through emails, folders, and disconnected systems. For contractors looking for ways to improve efficiency, communication, and overall project organization, Constructable.ai is definitely worth checking out. If you would like an introduction to the absolutely rock star Constructable.ai Team, let me know. I'll hook you up! I promise, you will be impressed.
Luigi La Corte, Co-Founder and CEO of Provisio: Molly Abbott, Emma Nazim and the Constructable team have one of the most thoughtful solutions I’ve seen in construction tech. I was really blown away by how much they’ve built and how happy their customers were based on our initial conversations. I’m super pumped for their latest launch and looking forward to seeing them crushing it even more than they are now. If you are a PM and you’re looking for best-in-class project management software, do contact Molly and Emma.
Luigi La Corte, Co-Founder and CEO of Provisio: Molly Abbott, Emma Nazim and the Constructable team have one of the most thoughtful solutions I’ve seen in construction tech. I was really blown away by how much they’ve built and how happy their customers were based on our initial conversations. I’m super pumped for their latest launch and looking forward to seeing them crushing it even more than they are now. If you are a PM and you’re looking for best-in-class project management software, do contact Molly and Emma.
Email to John: That deep dive was such a valuable session specifically because of how you ran it. You came out to listen. They didn’t just take away Constructable knowledge but saw how you use Claude. To the whole Constructable team: thank you for being the kind of partner we point to when people ask what a good vendor relationship looks like. You listen, you take feedback seriously, and you keep shipping updates that make the product better for the people using it in the field and in the office.
Email to John: That deep dive was such a valuable session specifically because of how you ran it. You came out to listen. They didn’t just take away Constructable knowledge but saw how you use Claude. To the whole Constructable team: thank you for being the kind of partner we point to when people ask what a good vendor relationship looks like. You listen, you take feedback seriously, and you keep shipping updates that make the product better for the people using it in the field and in the office.
Customer asks if Superintendents can view Timecards. Molly replies On it! Done! Customer: You’re the absolute best!!! :-)
Customer asks if Superintendents can view Timecards. Molly replies On it! Done! Customer: You’re the absolute best!!! :-)
Everyone loves Constructable! Keep kicking ass! Bidding a job in Carlsbad right now and these subs who don’t know us are really liking it. Also, one of the subs down there bidding my job is already using Constructable on a project with another contractor. Very cool!
Everyone loves Constructable! Keep kicking ass! Bidding a job in Carlsbad right now and these subs who don’t know us are really liking it. Also, one of the subs down there bidding my job is already using Constructable on a project with another contractor. Very cool!
This is Absolutely AWESOME!!! Thank you Molly!!
This is Absolutely AWESOME!!! Thank you Molly!!
Hey Constructable Team — I’m using the updated subcontractor invoice attachment download options and esigning waivers and wanted to thank you for implementing these features! It’s really streamlining things!
Hey Constructable Team — I’m using the updated subcontractor invoice attachment download options and esigning waivers and wanted to thank you for implementing these features! It’s really streamlining things!
Random encounter — I was out yesterday and heard a couple of folks discussing Constructable vs Procore. Sounds like things are going well!
Random encounter — I was out yesterday and heard a couple of folks discussing Constructable vs Procore. Sounds like things are going well!
Constructable rocks! I am so happy to have found you and to have made the switch.
Constructable rocks! I am so happy to have found you and to have made the switch.
Constructable is the real deal! Everyone loves it as far as the feedback I’m hearing.
Constructable is the real deal! Everyone loves it as far as the feedback I’m hearing.
The team absolutely loves Constructable. The AI feature, among so many others, are so helpful and easy to use, both in the field and in the office. Keep up the good work!!!
The team absolutely loves Constructable. The AI feature, among so many others, are so helpful and easy to use, both in the field and in the office. Keep up the good work!!!
Emma — I’m using Constructable on my remodel. Love this thing. Great work!
Emma — I’m using Constructable on my remodel. Love this thing. Great work!
Excellent! Thank you so much for all of your help and hard work to get this done so quickly. We greatly appreciate you all! My team has been getting in and surfing around. They are all loving it! Especially the little Easter eggs. I haven’t seen it yet, but the guys are all talking about it.
Excellent! Thank you so much for all of your help and hard work to get this done so quickly. We greatly appreciate you all! My team has been getting in and surfing around. They are all loving it! Especially the little Easter eggs. I haven’t seen it yet, but the guys are all talking about it.
Dick Gray, President / CEO / Partner at MLGP: Can’t say enough good things about our partnership with Molly Abbott and Emma Nazim and the rest of the Constructable crew — we are a better GC because of you all!
Dick Gray, President / CEO / Partner at MLGP: Can’t say enough good things about our partnership with Molly Abbott and Emma Nazim and the rest of the Constructable crew — we are a better GC because of you all!
Miguel Melo, General Superintendent at The Eminence Group: Talk about a seamless transition when my company decided to board with Constructable as our construction management platform. The training process was immaculate, the interface was very familiar and intuitive, and we had a great surprise when we requested rich-text formatting for the daily log to color code certain information and had it implemented the following day. The built-in tools are also something good. Take-off tools, budgets, schedules, and their AI search tool takes everything to the next level. Entirely happy that we made the switch.
Miguel Melo, General Superintendent at The Eminence Group: Talk about a seamless transition when my company decided to board with Constructable as our construction management platform. The training process was immaculate, the interface was very familiar and intuitive, and we had a great surprise when we requested rich-text formatting for the daily log to color code certain information and had it implemented the following day. The built-in tools are also something good. Take-off tools, budgets, schedules, and their AI search tool takes everything to the next level. Entirely happy that we made the switch.
Justin Cohen: Thanks Molly! Constructable is my favorite app to hit if I can’t make it on-site to see all the work done.
Justin Cohen: Thanks Molly! Constructable is my favorite app to hit if I can’t make it on-site to see all the work done.
Thanks for your help, and for the quick personal assistance. We have all been amazed at the level of support we have received so far. Huge thanks to you and your team!
Thanks for your help, and for the quick personal assistance. We have all been amazed at the level of support we have received so far. Huge thanks to you and your team!
Molly updates access so a teammate can manage the company directory and merge companies. Customer: Thank you so much! I can’t begin to tell you how much I appreciate you and your team!!! Molly: We feel the same way about you all!
Molly updates access so a teammate can manage the company directory and merge companies. Customer: Thank you so much! I can’t begin to tell you how much I appreciate you and your team!!! Molly: We feel the same way about you all!
Hi!! You guys already got Constructable ready for Claude?! So exited!! Tell me more
Hi!! You guys already got Constructable ready for Claude?! So exited!! Tell me more
I have something to share with you guys that I just did on here and I was using the chatbot function for our site. And it gave me the exact location that I had previously figured out using Math. Where the floor penetration would be so the math checks. It’s pretty cool.
I have something to share with you guys that I just did on here and I was using the chatbot function for our site. And it gave me the exact location that I had previously figured out using Math. Where the floor penetration would be so the math checks. It’s pretty cool.
Hello Molly, 4:47pm request, completed at 4:51pm…. sorry Molly that’s just not fast enough! All jokes aside, thank you!
Hello Molly, 4:47pm request, completed at 4:51pm…. sorry Molly that’s just not fast enough! All jokes aside, thank you!
Molly, just wanted to send a huge thank you for coming in and absolutely crushing the Constructable training with our team yesterday. Seriously, it felt more like a masterclass than a walkthrough. You did an awesome job breaking everything down in a way that actually clicked for everyone, and the energy and knowledge you brought made a big impact. We really appreciate you taking the time to answer questions, share tips and tricks, and help us connect the dots on how to make our workflows smoother and more efficient.
Molly, just wanted to send a huge thank you for coming in and absolutely crushing the Constructable training with our team yesterday. Seriously, it felt more like a masterclass than a walkthrough. You did an awesome job breaking everything down in a way that actually clicked for everyone, and the energy and knowledge you brought made a big impact. We really appreciate you taking the time to answer questions, share tips and tricks, and help us connect the dots on how to make our workflows smoother and more efficient.
We were discussing construction management software over the weekend and he was very impressed with the capabilities of Constructable. Emma, Molly and John are the founders at Constructable. I cannot say enough good things about how helpful they have been since we joined Constructable as a user. The software speaks for itself, and their responsiveness to user feedback is unmatched.
We were discussing construction management software over the weekend and he was very impressed with the capabilities of Constructable. Emma, Molly and John are the founders at Constructable. I cannot say enough good things about how helpful they have been since we joined Constructable as a user. The software speaks for itself, and their responsiveness to user feedback is unmatched.
Thank you Molly, I really like Constructable compared to Procore
Thank you Molly, I really like Constructable compared to Procore
Hello Molly, thanks for doing that. I logged in on my phone, and everything looks great! I am very excited to start using Constructable! Everything was quick to display, and I even added a photo album. It looked like everything was there and very simple to navigate which is extremely important. I also noticed Sunbelt Rentals and Best Block had their logos next to their names.
Hello Molly, thanks for doing that. I logged in on my phone, and everything looks great! I am very excited to start using Constructable! Everything was quick to display, and I even added a photo album. It looked like everything was there and very simple to navigate which is extremely important. I also noticed Sunbelt Rentals and Best Block had their logos next to their names.
OMG! I can reorganize drawing disciplines. Thank you Thank you!
OMG! I can reorganize drawing disciplines. Thank you Thank you!

Frequently Asked Questions

How do I track subcontractor certificates of insurance in Constructable?

Open the company in Global Directory, go to Insurance Policies, and select Add Policy. Pick the policy type, enter the effective and expiration dates, add notes, and attach the certificate. The Contractor Insurance Expiration report then lists that policy with every other policy across your companies and projects. See Review insurance policies in the Help Center.

Will Constructable warn me before a sub's insurance expires?

Yes, if you subscribe. Open the Contractor Insurance Expiration report, select the bell, and choose Notify me 2 weeks before expiration. Every Monday you get an email listing the insurance policies and contractor licenses that expire in the next two weeks and the ones that have already expired. The email goes only to the people at your company who subscribed. Constructable doesn't email the subcontractor to ask for a renewal.

What does the AI certificate review check, and can it reject a certificate?

It checks each uploaded certificate PDF against the Review prompt you write in Organization Settings, such as your required limits and additional insured wording, and marks it Passed Review or Failed Review with a note. It reads PDFs only, and a blank prompt skips the review. It doesn't approve, reject, or block anything, so treat it as a first pass before your own compliance review. See Configure Certificate of Insurance.

Can I keep a job-specific certificate separate from the company's standard policies?

Yes. On a company's profile inside a project, Insurance Policies splits into This Project's Policies and the company-wide policies. A certificate you add for one job stays with that job and doesn't overwrite the policies in the directory.

What happens when the same sub is entered twice?

Add Company shows similar companies and warns about duplicate names before you save. If a duplicate gets in anyway, open the one you want to remove, select Actions, then Merge Company, and pick the company to keep. Its people, trades, aliases, commitments, payments, insurance, and project associations move to the company you keep. A merge can't be undone, it's Admin-only by default, and it isn't available while an accounting integration is turned on.

Does adding someone to the directory give them access to my projects?

No. The directory is your company's contact list. Project access is set on each project's Team page, or from Add to project on the person's profile, where you choose to list them without access, grant access without an email, or grant access and send an invite. See Team in the Help Center.

Can I export the directory or a project's contact list?

Yes. The Companies and People grids download from the directory. On a project's Team page, Actions has Download Team CSV for the roster and Copy All Emails to Clipboard for a distribution list. The Team exports need permission to view contact information.

How do I offboard someone who left a company?

Open their directory profile, select Actions, then Deactivate user. They can't sign in anymore and come off every project, and their comments, records, and history stay. To take someone off a single job instead, remove them on that project's Team page.

Which plan includes the directory?

The directory, insurance policies, and the Contractor Insurance Expiration report come with every plan, starting with Field Management. Collecting certificates during subcontract signing needs commitments, which are part of the Field, Project, and Financial Management plan. Every plan is a flat monthly rate with unlimited users. View our pricing page for more details.
Subcontracts signed without DocuSign
Explore Subcontract Management
Win more work with better bids
Explore Bid Management
Every question tied to the drawing
Explore RFIs