Equipment by Constructable
Construction equipment management software for the whole fleet
Our construction equipment management software keeps every machine you own, rent, or bring in through a sub in one equipment register, with its paperwork, a QR code for the cab, and the hours your crews log on the Daily Log. Equipment comes with every plan, and we do flat pricing with unlimited users.
Equipment register
Every machine you own, rent, or bring in through a sub, in one list
The equipment register is one list for the whole company, shared by every project. Each row carries the machine's number, name, category, type, status, make, model, year, serial number, ownership, and supplier.
• Rentals: set Ownership to Rented or Subcontracted, pick the rental company from your Global Directory, and fill in the rental start and end dates
• Finding a machine: search by number, name, make, model, serial number, supplier, or any custom field, and filter by category, status, ownership, or supplier
• The insurer wants the fleet list: group by category and download what's on screen as a PDF or CSV
• Clean data: Make and Model suggest names already in the register, so CAT and Caterpillar don't become two makes
Equipment pages
The manual and the inspection certificate, on the machine's page
Every machine has its own page with its details, the sections its category adds, and its files. Open an attachment and it opens beside the page.
• Paperwork: attach the operator's manual, the annual inspection certificate, and the rental agreement
• Service history: add an entry to a section such as Service visits each time the machine is serviced, with the date, the work, the hour meter, and who did it
• Status: mark the machine Available, In use, or Unavailable
On the Daily Log
Crews log hours against the machines in your register
The Daily Log's Equipment section picks from the same register, so every project records the same machine the same way.
• Picking the machine: the picker groups machines by category and shows each one's type under its name, and searches by name, number, category, or type
• What gets recorded: Hours Used, Inspected At, Notes, and Maintenance
• Same machines as yesterday: Repeat brings yesterday's equipment over to today's log
• A machine that just showed up: people who manage equipment can type a new name in the picker to add it to the register
Usage across projects
See which jobs the excavators were on, and for how many hours
The Daily Logs - Equipment report in Global Reports lists every equipment entry from every project's Daily Logs and totals the usage hours on screen.
• By job: group by project to see each job's hours
• By kind of machine: filter or group by category or type to see all your excavators or lifts at once
• The details: each row has the date, equipment number and name, usage hours, inspection time, notes, and maintenance
• Monthly review: save the view and export it. See our construction reporting software
QR codes
Put a QR code in the cab, and scan it to open the machine's record
Download one machine's QR code from its page, or tick machines in the register and download a PDF of labels, one letter-size page per machine with your company name, the code, and the machine's number and name.
• Scanning: the code opens that machine's page, with its details, service history, and files
• Who can open it: anyone signed in to your organization, including Subcontractor, Consultant, and Owner roles
• Not for the public: whoever scans the code has to sign in as a member of your organization
Categories and custom fields
Each kind of machine asks for its own details
Sort the fleet into categories such as Earthmoving, Lifting, and Generators, with types inside each one, like Excavator and Skid Steer. Then give each category the fields it needs.
• Cranes and lifts: a required certification number and the load chart date
• Generators: kVA and fuel type
• Records that repeat: turn on Has many entries for a section such as Annual inspections, and add one entry per inspection
• In the register: fields outside a repeating section get their own column and filter
Bulk edits and archiving
Update a dozen machines in one save, and retire them without losing history
Tick machines in the register, open Actions, and change them all at once.
• Bulk edits: change the category, type, make, model, year, ownership, or supplier on every selected machine. If the save fails, nothing changes
• Machines that leave the yard: archive them, and they drop out of the register and every Daily Log picker
• History stays: Daily Logs that recorded an archived machine keep their entries, and you can unarchive it any time
Part of the rest of your company's records
Suppliers from your directory
Rental companies and subs come from the same Global Directory your projects use. See our subcontractor directory software.
The fleet list, on demand
Download the register as a PDF or CSV, filtered and grouped the way it's on screen.
Included on every plan
Equipment comes with every plan, starting with Field Management, at a flat monthly rate with unlimited users.
Hear from the GCs building with Constructable
Loved in the office and in the field
Log equipment hours and pull up any machine's record from the jobsite with the Constructable app for iPhone, iPad, and Android.
Every machine.
Every hour on every job.
Book a 30-minute demo with our team.
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Frequently Asked Questions
Can I track rented and subcontractor equipment, not just what we own?
Yes. Set each machine's Ownership to Owned, Rented, or Subcontracted. Rented and subcontracted machines get Rental start and Rental end dates, and you pick the rental company or the sub as the Supplier from your Global Directory. Filter the register by Ownership or Supplier to see everything one rental company has on your jobs.
How do QR codes work, and who can scan them?
Download one machine's QR code from its page, or tick several machines in the register and choose Download QR codes. You get a PDF with one letter-size label per machine: your company name, the QR code, and the machine's number and name. Scanning a label opens that machine's page. The person scanning has to sign in to Constructable as a member of your organization. Subcontractor, Consultant, and Owner roles can open the page too, even without the Equipment menu.
Can crews log equipment hours on the daily report?
Yes. In the Daily Log's Equipment section, crews pick machines from the register, grouped by category with the type under each name, and record Hours Used, Inspected At, Notes, and Maintenance. Repeat carries yesterday's equipment over to today's log. People who can manage equipment can also add a machine by typing a new name in the picker. See our construction daily log software.
How do I see which projects a machine was on and how many hours it logged?
Open Global Reports and select Equipment. The Daily Logs - Equipment report lists every equipment entry from every project's Daily Logs with the project, date, equipment number and name, category, type, usage hours, inspection time, notes, and maintenance, and totals the usage hours on screen. Group it by project, category, or type, or filter it to one kind of machine. See Global Reports in the Help Center.
Can I add my own fields, like certification dates or kVA?
Yes. Each equipment category has its own fields, such as a certification number and load chart date for lifting equipment, or kVA and fuel type for generators. Mark a field Required, group fields into sections, and turn on Has many entries for a section you fill in again and again, such as one entry per service visit or annual inspection.
Does Constructable schedule preventive maintenance or connect to telematics?
No. Constructable doesn't schedule service, send maintenance reminders, or read engine hours or GPS from the machine. Keep the service history in a Has many entries section on each machine's page, with the date, the work, the hour meter, and who did it, and use the Maintenance note on the Daily Log for what happened on site that day.
Can I import or bulk update the fleet?
You can bulk update. Tick machines in the register, open Actions, and change their category, type, make, model, year, ownership, or supplier in one save. If the save fails, none of them change. Status and serial number are edited on each machine's page. The register doesn't import a spreadsheet, so add each machine with Add Equipment.
What happens to old Daily Logs when a machine is archived?
They keep their entries. Archiving takes the machine out of the register and out of every Daily Log equipment picker, and the logs that already recorded it don't change. Turn on Show archived in the register to find it again and unarchive it. Equipment can't be deleted.
Which plan includes Equipment?
Equipment comes with every plan, starting with Field Management. Daily Log equipment entries and the Daily Logs - Equipment report come with Daily Logs, which are also on every plan. Every plan is a flat monthly rate with unlimited users. View our pricing page for more details.
Weather fills itself in,
subs log their crews
subs log their crews
Reports across
every project
every project
Hours by project
and cost code
and cost code