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How Constructable Keeps Your Office in Sync with Jobsite Reality

Capture field photos and video everywhere you work, and let Constructable organize your media so everyone's always up-to-date on progress.

•By Constructable Team

Constructable is built for teams who need the office to see what the field is seeing—without waiting for the next meeting or email recap.

Why photo and video documentation matters so much

A lot can happen on a jobsite between one project meeting and the next. Concrete gets placed, penetrations get cut, rebar gets moved, sleeves get added “just for now.” By the time someone in the office hears about it, the only evidence might be a blurry photo texted to your phone or a story that starts with “I thought we talked about…”

Photos and videos are the closest thing we have to time travel on a project. They:

  • Capture what work looked like at specific points in time.
  • Provide context when RFIs, change orders, and disputes come up months later.
  • Help PMs and executives understand progress without posting up in the trailer.

The problem is that in most systems, media ends up scattered across phones, emails, and shared drives. Constructable takes a different approach: photos and video are first‑class project data, captured directly in context—on daily logs, punch lists, and even pinned exactly where they matter on the drawings.

Capture from anywhere in the field—and upload in the background

On every project in Constructable, field teams have quick access to:

  • Photos
  • Daily Logs
  • Punch Lists
  • Drawings
  • Inspections

right from the Field Tools section of the sidebar.

Behind the scenes, Constructable’s photo upload pipeline is designed for real‑world conditions:

  • Field users can take photos and videos directly from the app or choose from the camera roll on their device.
  • Media is added immediately to the project UI via a local upload queue, so foremen and supers can keep working without waiting for a progress bar.
  • An offline‑aware upload queue safely retries uploads in the background and cleans up local files once they’re synced, minimizing the risk of media getting “stuck” on a device.

The result: crews can keep snapping photos and recording video as they walk the job, and the back office sees the results as soon as connectivity allows—no extra steps required.

Media everywhere you actually work

Instead of forcing you to remember a single “photos” page and attach everything there, Constructable lets you add photos and videos wherever the actual work is being tracked.

On daily logs: a visual timeline of every workday

Every Daily Log in Constructable can have its own media:

  • At the top of the log, the Overview card includes a Media section where you can:
    • Drop in photos and videos of the site that day.
    • See all images in a scrollable preview grid.
    • Open a full‑screen carousel to review the day visually.
  • Constructable groups this media into a system‑managed “daily logs” album, so back‑office users can browse those photos from either the Daily Logs view or the Photos tool.

This turns your Daily Logs into photo‑rich summaries, not just text about what happened.

Per‑company photos in personnel entries

Daily Log Personnel entries go a step further. For each subcontractor or company you log:

  • You can record crew size and hours, plus notes.
  • You can attach photos and videos specific to that crew’s work.
  • Those media files are shown right under that company’s entry in the log.

That means when your PM asks, “What did Acme Mechanical actually get done on Tuesday?” you’re not just pointing to hours; you can scroll directly to their entry and see the photos attached to that specific crew.

For back‑office teams reviewing production, validating pay apps, or preparing owner updates, this is a huge upgrade over generic, unlabeled photo dumps.

On punch lists: evidence that travels with each item

Each punch list item in Constructable can carry its own set of photos and videos:

  • When you create or update a punch item, you can attach media directly to that item.
  • A dedicated Photos block shows a grid of images for that item, with a simple upload experience and status indicators so you know what’s still syncing.
  • When you export a punch list to PDF, Constructable can hydrate and include item photos, giving you a clear visual record of “before” and “after” for every punch item.

So when the office reviews punch status—or when you share a punch report with a subcontractor or owner—you’re not just relying on text descriptions like “Touch up paint at door frame.” The images are right there.

In the Photos tool: albums, filters, and project‑wide browsing

Of course, sometimes you just need a big‑picture overview of all project media. That’s where the Photos tool comes in:

  • Organize media into albums (e.g. “MEP rough‑in,” “Concrete pours,” “Exterior skin”) while also benefiting from system‑managed albums like camera roll and daily logs.
  • Filter by date, album, or search text, and quickly jump into a full‑screen carousel.
  • Use the same upload experience—“take photos” or “choose photos”—from within an album, with support for drag‑and‑drop on web.

The important part: behind the scenes, photos captured in context (on a daily log, a punch item, or a Topic) still show up in the places your office expects, without anyone needing to manually re‑organize them.

Pinning photos directly on the plans as part of Topics

One of the most powerful ways to document work is in place, on the drawings themselves.

In Constructable’s drawing viewer, you can:

  • Drop a pin or markup on the sheet.
  • Start a comment thread attached to that markup.
  • Attach photos, other media, and even screen recordings to that comment.

Those attachments live as part of the comment thread, which is anchored to a specific point or area on the drawing. Functionally, that means you’re pinning photos directly on the plans—at exactly the locations they matter.

From the office, when someone opens that comment:

  • They’re taken straight to the right sheet, zoomed to the right area.
  • They see the markups and the attached photos/videos side by side.
  • If someone has added a screen recording, they can play a quick, in‑context walkthrough of the issue.

This is the same Topics system described in our article on drawing‑centric collaboration workflows. Media attachments are just another part of that layered, drawing‑centric workspace.

From field to office, without losing context

A big part of why back‑office teams feel “behind” is that media and context get separated:

  • Photos live in shared drives, email attachments, or personal phones.
  • Daily logs live in a separate system, meaning you're only seeing what someone actually cared to double-enter.
  • Drawings live somewhere else altogether.

Constructable stitches these pieces together by design:

  • Daily Logs: Media attached at the log level and at the per‑company level.
  • Punch Lists & Inspections: Media per item, carried into PDFs and export workflows.
  • Topics on Drawings: Photos, attachments, and screen recordings pinned on the plans via comments.
  • Photos Tool: Project‑wide albums and filters that pull from all of the above.

For someone in the office trying to understand “what really happened last week,” this means they can:

  • Open the Daily Log for a date and immediately see photos and video of the day.
  • Jump into a punch item and see the exact photos taken when it was created and when it was resolved.
  • Click into a Topic on the drawings and see media pinned exactly where the question or issue lives.

They’re not assembling a story from scattered sources; the story is already organized for them.

The future is already here: media as searchable project data

Because photos and videos are treated as first‑class project data (tied to discussions, Topics, daily logs, and punch items) they’re part of the same searchable graph of information that powers Constructable AI.

Combined with other context (who took the photo, when, on which sheet, in which Topic or log), this allows the system to:

  • Surface relevant media when you search for a specific issue or area.
  • Connect a Daily Log photo to the punch list items or Topics that reference the same work.
  • Help you answer questions like “Show me everything we documented around the level 2 lobby slab pour” without digging through folders (yes, really!)

You don't have to manually tag all your photos or provide a description—Constructable does that for you automagically. The more consistently your field teams capture photos and video inside Constructable, the more valuable your project’s historical record becomes.

Keeping the office in sync with the jobsite

Field‑to‑office documentation isn’t just about having more photos; it’s about being able to find the right media in the right place, at the right time.

Constructable helps you get there by:

  • Making it easy for field teams to capture photos and video anywhere they work—on logs, punch items, and directly on the plans.
  • Organizing media around real project entities (Topics, Daily Logs, punch items, albums) instead of dumping everything into a generic folder.
  • Giving the back office drawing‑centric views, rich logs, and media‑aware reports that reflect what’s actually happening in the field.

If you’d like to see how photo and video workflows look in a real project and how they tie in with drawing‑centric Topics and Daily Logs we’d be happy to walk through it with you. You can reach out to the Constructable sales team to request a full demo. We’ll show you how teams are using AI-powered field‑to‑office media to stay ahead of issues instead of reacting to them after the fact.